News & Updates from Voyage Manager

23. May 2017 12:00
by Kim
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MSI's Business Travel Tracking division partners with Voyage Manager

23. May 2017 12:00 by Kim | 0 Comments

In today’s ever-expanding global regulatory environment, it is imperative that organizations implement a consistent process for collecting and managing employee travel and location information to address employee security, tax, and immigration related concerns, along with a broad number of corporate risk, permanent establishment and compliance issues.

To respond to this growing need, MSI has partnered with Voyage Manager to leverage their technologies and processes in order to meet the compliance and duty of care requirements of corporations worldwide.

“We believe our partnership with Voyage Manager, allows us to bring the most comprehensive employee travel tracking and data management solution to the marketplace today ” said Timm Runnion, CEO of MSI. “This solution provides  standardized processes and technology which can be applied enterprise wide, eliminating the redundancies inherent when providing necessary information to multiple downstream service companies and globally to governmental tax and immigration departments.”

MSI Global Talent Solutions LLC is a professional services organization that focuses on helping organizations to grow compete and globalize.  Through our compliance support businesses,  MSI Global Immigration and MSI Global Compensation and Tax Administration, we are also able to seamlessly interpret the employee travel data into mission critical services designed to proactively keep their employees  compliant and to avoid any unnecessary security risks that may result from their travel activities.

Voyage Manager CEO John Scott says "We are delighted and excited to be working closely with MSI and their team and we look forward to the opportunities this partnership will bring to Voyage Manager, MSI and our clients."

27. April 2017 01:32
by Kim
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Join us on at the "Managing and mitigating the tax liability of travel" round table session at the Duty of Care Conference

27. April 2017 01:32 by Kim | 0 Comments

We are exhibiting at the Duty of Care conference in London next week. Please come by our stand or join us at the "Managing and mitigating the tax liability" round table discussion that we are chairing. 

For more information on the conference please go to: https://www.quaynote.com/conference/duty-care-protecting-workers-expats-overseas/

10. April 2017 14:16
by Kim
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Visit us at the Duty of Care Conference in London in May

10. April 2017 14:16 by Kim | 0 Comments

Come visit us at the Duty of Care – Protecting your workers and expats overseas in London on the 3rd and 4th of May. 

About the conference
With global threat levels involving terrorism, extreme weather and civil wars rising, we have seen a dramatic shift in the corporate travel risk landscape over the past couple of years. Companies are now preparing for scenarios such as bomb threats in European hotels which not so long ago barely featured on the radar. Yet understanding the real risks and your travellers’ exposure to them can sometimes be confusing when the media has an impact on your travellers’ fear and anxiety, pushing the threat of terrorism as a traveller concern to the forefront of our minds.

The concept of duty of care as it relates to travel risk management is a widely used term and many organisations now have all encompassing travel risk management programmes to ensure the safety and well-being of their staff.

By attending this conference, delegates will be able to hear the latest advice on risks posed to workers travelling overseas and assess whether their own in-house travel and risk procedures are up to date. Delegates will be able to ensure they adequately understand the legal implications and liabilities of managing overseas workers and that they are meeting their Duty of Care requirements. The conference will provide an excellent opportunity to network with peers, swap ideas and best practice and meet face to face the providers who are offering solutions in this area.

1. April 2017 09:24
by Kim
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Voyage Manager Introduces Predictive Tracking

1. April 2017 09:24 by Kim | 0 Comments

New Voyage Manager technology, Voyage Forecast, can accurately predict where a traveler will be at any given time in the future.

Voyage Manager has taken another major leap forward in the world of traveler tracking with predictive tracking, also known as Voyage Forecast. We will know where your travelers are going to be, before they know they are going there.

Voyage Manager’s quantum temporal AI (artificial intelligence) team, part of Voyage Manager’s skunkworks, has been working on this for the past eight years, with a major breakthrough having occurred in December 2016. Since then, we have been validating our results, and we are now proud to present our predictive tracking technology to the world.

 Voyage Forecast can currently predict events and traveler locations up to one week into the future with 80% accuracy and one day into the future with 99.99% accuracy. Within the next few months, the long-term predictions will be finetuned, allowing for higher accuracy rates as the technology develops.

Although we cannot reveal too much about our methods, we use AI, machine learning, game theory, and open source data as well as other proprietary technologies and data to make these futuristic predictions. All of this may sound like something from a Philip K Dick story, but Voyage Forecast is a development that Voyage Manger is sure will be the tool of the future – it told us so itself!

At the core of our prediction engine is our classified temporal “brain”. The “brain” functions in such a way that it can foresee patterns and events for individuals and the world as a whole. Combining traveler predictions and the now foreseeable future world events will enable organizations to plan and take action on possible disasters before they begin to escalate. Since the breakthrough in December, businesses, individuals, and governments have all expressed interest in acquiring sole rights to Voyage Forecast, however, Voyage Manager is dedicated to ensuring that everyone has the opportunity to benefit and will be rolling out a tiered pricing strategy shortly.

For more information about Voyage Forecast, Voyage Manager, or any other Voyage Manager technologies, please contact company director John Scott.

21. February 2017 14:59
by Kim
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Check Calls versus Check Ins

21. February 2017 14:59 by Kim | 0 Comments

Duty of Care and Sign Of Life

Ensuring that your staff are safe while travelling is an integral part of your duty of care responsibilities. In addition to travel tracking you should also have a sign of life system that ensures that your employees are safe. The main types of sign of life services are Check Calls and Check Ins.

Check Call
Check call is where an employee calls a security number or operations center at set times on set days to confirm that they are OK. When a traveler fails to make a check call a process is initiated according to the company's standard operating procedures. This may involve something as simple as trying to contact the traveler to a full scale search and rescue operation.

With standard check calls the traveler has to arrange the check calls with the appropriate persons or service, add the check calls to their diaries and finally make the check calls at the right times. This opens up numerous opportunities for mistakes to be made. Automated check calls allow the travelers to have their check calls automatically created based on travel itineraries, and automatic reminders to be sent to the travelers. This makes the process easier for travelers, reduces the number of failed check calls and reduces costs for the company.

Check Ins

Check in is the process where a traveler confirms that he or she is OK through a feature phone, smartphone or computer rather than through a call to a duty phone or operations center. Unlike check calls, check ins are usually not scheduled with the traveler, but are done on an ad hoc basis.

Standard check-ins give you a less accurate picture of the state of your travelers, but in return is more cost effect and requires less management. Automated and active check-ins are where the check in service contacts the traveler at certain intervals and requests the traveler to confirm their status back. Once the traveler has been sent a request he or she has a certain time to confirm back. Administrators can receive updates when the travelers confirm their status or more often when the traveler has failed to check in.

The screenshot below shows travelers who have failed to make their check in within the specified time period and well as a pending check in for one traveler. The traveler is still within the accepted check in period. When a traveler has failed to check in the tracking platform will automatically notify administrators of the failed check in, allowing them to take appropriate action.

20. February 2017 13:54
by Kim
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Meet us at the Business Travel Show 2017

20. February 2017 13:54 by Kim | 0 Comments

The Business Travel Show is Europe’s largest specialised exhibition and conference bringing together over 7,000 European travel professionals. It’s the one event in Europe where visitors can compare and evaluate over 250 global brands covering everything from travel management and expenses to travel services, technology and Duty of Care. 

Meet us and our partner SIRisk on stand B564, in the Responsible Travel Management Zone. 

We are looking forward to speaking with you about a whole host of topics including travel, security and tax risk, over the two days. 

14. February 2017 11:42
by Kim
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Passive, Active and Automated Travel Tracking

14. February 2017 11:42 by Kim | 0 Comments

What is travel tracking
Travel tracking or itinerary tracking is the process of monitoring the movement of travellers. The systems that perform these services are generally referred to as travel trackers.

There are 3 main types of travel trackers, passive, active and automated.

Passive Travel Tracker
The most common type of travel tracker is the passive travel tracker. A passive travel tracker imports the itineraries from the booking engines (GDS), email itineraries or through manual entry and makes the data available to travel or security managers. They can only tell you where your employees are supposed to be, not where they actually are. This reduces both the accuracy and completeness of the data, making the systems less reliable than automated travel trackers. Passive travel trackers are still the most prevalent trackers on the market.

Active Travel Tracker
Active travel trackers are semi or fully automated tracking systems. They import itineraries in the same way as the passive travel trackers, but that is where the similarities end. Active travel trackers will then monitor the itineraries until they are completed, ensuring that the traveller has actually made it to the destination. This ensures data completeness and data accuracy, which is vital when incidents occur.

Automated Travel Tracker
Automated trackers are the next generation of travel trackers. They reduce the interaction required by travellers and support personnel to the bare minimum, ensuring more complete and accurate data than passive systems, while minimizing the burden on travellers and support staff. Travel activity is automatically processed and logged, and incidents are relayed to support staff immediately and automatically.

Automated travel trackers use a combination of itineraries, location tracking (GPS on devices or phones), expenses and other tools to provide the most accurate and complete tracking. 

Automated Tracking In Use
The screenshot below shows automated tracking in progress. The large green dot on the map is an itinerary location, in this case Oslo Airport. Green indicates that the traveler has arrived at the airport. The white does leading from the airport are GPS points where the traveler and the little green person just above Drammen is the currently location of the traveler. It is clear that automated travel tracking provides a level of detail that basic passive tracking cannot provide.

 

28. December 2016 17:21
by Kim
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Preventing Credit Card Fraud

28. December 2016 17:21 by Kim | 0 Comments

With real time expense tracking through Voyage Expense and travel tracking through Voyage Manager we can now provide real time card fraud monitoring, alerting and prevention. We are in a unique position of having information about the location of travellers as well as the locations of card transactions, something which is invaluable in identifying potential credit card fraud. Credit card companies will generally be limited to only having card transaction data. They do not have information about where the card owner is located. This makes it significantly more difficult for them to detect potential fraud.

19. December 2016 12:23
by Kim
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Travel approval added to compliance

19. December 2016 12:23 by Kim | 0 Comments

Our compliance service now supports pre trip travel approval, ensuring that travellers get approval before booking trips. This can reduce unnecessary costs associated with having to cancel trips due to travellers being denied travel, after they have booked their trips. Travel approval complements the other compliance features that include, monitoring the number of travellers travelling together, travel on restricted airlines and travel to restricted countries.

The travel approval process consists of a simple wizard that leads the traveller through a number of section. The sections include:

  • Countries to visit
  • Vaccination
  • Pssport & visa
  • Tax
  • Travel risk assessment

Once the traveller has filled in and submitted the travel plan, Voyage Manager processes the plan according to the client's operating procedure. For example if the trip is to a low risk country the traveller may get immediate approval. For high risk countries the traveller may require approval. If approval is required Voyage Manager notifies approvers of the pending trip plan. Approvers can then approve, decline the plan, or request that the traveller provide additional information. In any case the traveller is notified of the decision and can take the appropriate action.