Ensuring Tax Compliance

Managing travel related tax residency issues

Country and State Tax Tracking

Business travel carries significant tax risks, especially for frequent or multijurisdiction travellers. As well as the direct tax consequences for travellers and employers, business travel may also create business reputational and operational risk.

Companies with international travellers are required to monitor, manage and report on the number of days employees spend in states and countries. Voyage Manager helps you by providing a comprehensive, accurate picture of your travel-related tax exposure, giving advance warning of approaching thresholds, and offering detailed reporting for audit and compliance purposes.

Cross platform tax monitoring in Voyage Tax by Voyage Manager

Tax Residency

Using a combination of data sources including travel, location, card transaction and expense data, Voyage Tax automatically monitors the amount of time travellers spend in countries and states, and notifies of any tax residency issues.

Through the Voyage Tax app and Voyage Manager portal travellers can access their personal tax residency data. They can see how many days they have spent in any jurisdiction, how many days until they breach a company or government threshold, view a break down of the days they have spent in a location, view the audit trail of where they have been as well as manage the days the have been in areas.

Administrators can access the same data as travellers. They can also view data and run reports across all travellers within the organization.

Country and state tax residency for travellers

Permanent Establishment (PE)

Companies have a permanent establishment in a country if they have a taxable presence within the country. Tax authorities include overseas contractors, short-term business travelers, digital activity and more under the definition of permanent establishment, and they look at the company's total presence in the country when determining if the company has a permanent establishment.

Voyage Manager's PE reporting services provide a detailed breakdown of which travellers have been in each country or state over a specified time period, with a summary of the total presence across all travellers. The permanent establishment calendar shows a breakdown of the company's presence for each day.

Permanent establishment monitoring for companies and organizations

Notification

Travellers and administrators are automatically notified as travellers approach and breach jurisdictional and company thresholds. Administrators are also automatically notified when they approach permanent establishment thresholds. Notifications are sent by email or SMS.

Notification to travellerse and administrators as traveller approach and breach tax thesholds

Auditing

Using a combination of travel, location and expense data we provide you with a detailed audit trail of where your travellers have been. In the case of an audit you will have all the data you need at the click of a button.

Complete audit trail in case of an audit inspection

Tax App

The Voyage Tax app gives travellers instant access to their international and state tax residency data, including information about the number days they have spent and the number of days they have left in countries and states.

Travellers can view and update their calendar, reason for travel and also verify the accuracy of the data.

The Voyage Tax app is available on iPhone and Android.

Voyage Tax on the Android Play Store Voyage Tax on the iTunes App Store
Voyage Tax apps for iPhone and Android app

API

The Voyage Tax API enables you to access your tax data from your own software or apps. The API gives you access to read, write and manipulate your data stored within Voyage Manager.

API for accessing Voyage Tax data for travellers and organizations.