Travel Tracking For Universities

Are you aware of your obligations regarding student and staff travel?

University & Educational Travel

As an educational institution your travelling body consists of a combination of students, academic and university staff. 

Students and academics are likely to just go ahead purchase their travel based on their desires and requirements. Often they will look at their travel in isolation without consideration for the bigger picture, like safety and security.

University staff on the other hand travel on behalf of their institutions and their trips are generally well structured and planned. As they represent the university they expect the institution to ensure the travel is safe.

Universities and educational institutions have unique travel tracking requirements

Duty Of Care

As an employer you have a duty of care to all of your employees, which means you should do everything that is reasonably possible to ensure their health, safety, and wellbeing. As a universities your duty of care extends to the students as well as the staff.

As an educational institution you have a duty of care that extends to students as well as staff

Tax Risk

As well as ensuring the safety and wellbeing of your travellers as part of your duty fo care, there are other risks you should consider. With academic staff taking sabaticals in other countries there is also tax risk. Spending significant amounts of time in different countries can put your travelers at the risk of becoming a tax resident in those countries. 

With staff taking sabaticals in other countries you may have exposure to tax and permanent establishment risk

Universities Using Voyage Manager


The University of Glasgow and the Unversity of Aberdeen are two of the academic institutions using the Voyage Manager platform. Both universities use active tracking to ensure that their international officers' trips are progressing to plan and that they are safe during their trips.

Dominic Milne at the University of Aberdeen says "The functionality, and ease of use, of the VM system allows us a comprehensive overview of where our travellers are at any given time anywhere in the world. The daily check in feature provides peace of mind to the traveller, and in turn only requires action from us if a traveller misses a check in. Given many of our team regularly undertake often complex itineraries, with a range of travel types included, this system is now part of our everyday working schedule. Highly recommend."

Testimonial from Dominic Milne from the University of Aberdeen

How Voyage Manager Can Help You

Our flexible travel security platform can be tailored to meet your requirements. We can process trips booked through your TMCs as well as trips booked through online travel sites. Travellers can be indvidiually actively or passively tracked. For remote travel we can provide satellite based tracking devices and phones. All of this is and much more is available in Voyage Manager.

To find out more email us at or click the link below to book a demo.

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Voyage Manager can be tailored to meet your unique requirements.